Summer Associate, Vote Processing (4 month contract) Contract

The Administrator of Vote Processing will contribute to the day-to-day operations of tabulating votes with respect to shareholder meetings and supports the Client Management team. This role involves interaction with co-workers, relationship managers, brokers, finance and issuers or their agents.

Tabulation of returned proxies are performed by the Vote Processing team in accordance with the STAC Proxy Protocol. Output reports are generated for reporting and other purposes, as required.

The Administrator of Vote Processing will contribute to the day-to-day operations of tabulating votes with respect to shareholder meetings and supports the Client Management team.  This role involves interaction with co-workers, relationship managers, brokers, finance and issuers or their agents.

Tabulation of returned proxies are performed by the Vote Processing team in accordance with the STAC Proxy Protocol.  Output reports are generated for reporting and other purposes, as required.

The Administrator is required to perform a range of duties including, but not limited to:

Efficient use of Microsoft Excel, Word and Database software
Data Entry – Vote proxies from shareholders and intermediaries in relation to shareholder meetings
Download and process electronic vote files
Update and maintain all internal databases while ensuring a high level of detail and accuracy
Prepare spreadsheets for various forms of reporting
Coordination with Relationship Managers, solicitors, and brokers for insider and omnibus proxy information
Attend shareholder meetings in a support capacity for Relationship Managers as needed
Complete and track monthly billable services
Track and perform document management tasks
Relationships: Maintain positive working relationships with others, both internally and externally
Communication: Excellent/effective oral and written communication skills
Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary
Independence: Ability to work independently, ensuring outstanding matters are addressed in a timely manner
Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions
Assessment: Anticipate, understand, and respond to the needs of peers, clients and securityholders to meet or exceed their expectations. Read and analyze documents thoroughly
Willingness and ability to adapt to changes and responsibilities
Flexibility with working overtime when required
Other duties may be assigned as necessary
Must Have Skills:

Minimum 1 year of experience in corporate/commercial or securities industry, preferred.
Minimum 1 year of experience in an administrative role within a fast-paced, high volume, corporate environment
Excellent working experience with Microsoft Office Suite (Word, Excel), Gmail/Google
Previous experience with Database Management
Strong attention to detail
Excellent written and verbal communication skills
Nice to Have(s):

Proxy / Transfer Agent experience, knowledge of STAC Proxy Protocol